Landed cost calculator for industrial equipment
Reviewed 17 October 2026 · Free · No login required
What is total landed cost?
| Quote | Customs value | Duty + VAT | Landed | Lead / warranty |
|---|---|---|---|---|
| Supplier ALowest landed4 gaps | $272,772 | $0 | $272,772 | — wk / — mo |
| Supplier B | $0 | $0 | $0 | — wk / — mo |
| Supplier C | $0 | $0 | $0 | — wk / — mo |
“Lowest” compares price only, after your inputs are valid. It is not a recommendation or a supplier vetting — check scope, references and terms. Exchange rates are the ones you enter; nothing here is fetched live.
What should I do next?
No sign-up needed. Pick whichever helps your decision most.
Formula, assumptions and worked example
- Quoted price is converted with your rate: price × FX. The FX date you enter is shown in the RFQ spec and CSV.
- Incoterms (ICC 2020) decide which lines are already in the price: CFR/CPT include freight; CIF/CIP/DAP include freight and insurance; DDP also includes import duty and VAT.
- Customs value = price + freight + insurance (CIF basis). Some countries, including the United States, assess duty on a different basis (often FOB) — check destination rules.
- Duty = customs value × duty rate. VAT/GST = (customs value + duty) × VAT rate.
- Landed = customs value + duty + VAT + fees + installation (if not included). TCO = landed + annual operating cost × years (no discounting, inflation or FX movement).
- Worked example: EXW 100,000 + freight 8,000 + insurance 2,000 = 110,000 customs value; duty 10% = 11,000; VAT 20% of 121,000 = 24,200; + fees 500 = 145,700 landed. With 10,000/yr operating cost over 5 years, TCO = 195,700.
Preliminary planning estimate based only on the numbers you enter. It is not a customs ruling, tax advice, a quotation or a professional certification. Verify rates with the official tariff and a licensed customs broker.
How to use it
- Enter each supplier's ex-works price in one currency.
- Add freight and insurance from your forwarder, or the supplier's CIF/DAP split.
- Look up the duty for your HS code in the destination tariff (see sources below) and the import VAT/GST rate.
- Add clearance, port and installation costs, then compare the landed totals.
- Send the comparison to a reviewed RFQ, or download the RFQ spec to share internally.
Worked example (illustrative numbers)
| Line | USD | How |
|---|---|---|
| Ex-works equipment price | 100,000 | Supplier quote |
| Freight + insurance | 8,000 + 2,000 | Forwarder quote |
| Customs value (CIF) | 110,000 | 100,000 + 8,000 + 2,000 |
| Import duty at 10% | 11,000 | 110,000 × 10% |
| Import VAT at 20% | 24,200 | (110,000 + 11,000) × 20% |
| Clearance & port fees | 500 | Broker estimate |
| Total landed cost | 145,700 | Sum of the above |
The 10% duty and 20% VAT rates are examples only, not the rates for any specific product or country.
When ex-works price misleads
- Origin-based duties: anti-dumping or countervailing duties can apply to one origin but not another — check trade-remedy notices.
- Preferential origin: a free-trade agreement may cut duty to zero if rules of origin are met and proven.
- Valuation basis: some countries, including the United States, value imports on a transaction (often FOB) basis rather than CIF.
- Recoverable VAT: a VAT-registered buyer may reclaim import VAT, changing the true cost — subtract the VAT column if you can recover it.
Glossary
- Ex-works (EXW)
- Price at the supplier's premises; the buyer arranges everything after.
- CIF
- Cost, insurance and freight to the destination port — a common customs value basis.
- HS code
- Harmonized System commodity code that sets the duty rate.
- Import VAT / GST
- Consumption tax charged at import, usually on customs value plus duty.
- Incoterms® 2020
- ICC trade terms defining who pays and bears risk at each stage.
- Trade remedy
- Extra anti-dumping, countervailing or safeguard duty on specific origins.
Questions buyers ask
Is this a customs ruling?
No. It is a planning estimate from your inputs. A licensed customs broker or a binding tariff ruling confirms classification and duty.
Where do I find the duty rate?
Use the official tariff of the importing country: EU TARIC, UK Trade Tariff, US HTS or your national customs site. WITS and WTO tariff data help compare countries.
Can I compare quotes in different currencies?
Convert them into one currency first at a dated exchange rate and note the date; the calculator does not fetch live FX rates.
What happens if I send it to an RFQ?
Your comparison is copied into the RFQ builder as notes. Nothing is submitted until you review and send it; our team then scopes the request — free for buyers.
Official sources
- EU TARIC — European Commission
- UK Trade Tariff — HM Revenue & Customs
- Harmonized Tariff Schedule — US International Trade Commission
- WITS tariff and trade data — World Bank
- WTO Tariff & Trade Data — World Trade Organization
- Incoterms® rules — International Chamber of Commerce
From estimate to purchase
- 1. Check official data
Tariffs, trade flows and country risk from UN Comtrade, FAOSTAT, WTO, World Bank and national customs.
- 2. Model the cost
Landed cost, financing, CAPEX, ROI and payback with visible formulas.
- 3. Plan the project
Turn the estimate into scope, budget and milestones.
- 4. Send a reviewed RFQ
Our team scopes the RFQ and contacts suppliers on your behalf.
- 5. Track in your workspace
Optional sign-in saves the project; the team follows it in our CRM.
Related: financing scenarios · import duties calculator · supplier scoring.