A one-page scorecard covering financial health, references, footprint, service network and compliance.
SUPPLIER EVALUATION — [SUPPLIER NAME]
FINANCIAL HEALTH
[ ] Audited accounts for last 3 years reviewed
[ ] Gearing acceptable for order size
[ ] Order book vs capacity leaves margin for this order
REFERENCE PROJECTS
[ ] Minimum 3 reference projects in same industry
[ ] At least 1 reference at comparable scale
[ ] References contactable and responsive on after-sales
MANUFACTURING FOOTPRINT
[ ] Location of key component manufacturing understood
[ ] Final assembly location confirmed
[ ] Single-source sub-suppliers identified
SERVICE NETWORK
[ ] Regional service presence confirmed
[ ] Response time for critical issues acceptable
[ ] Spare parts holding in region
COMPLIANCE
[ ] Quality management certification current
[ ] Sector-specific certifications present
[ ] Sanctions / export-control screening clean
DECISION
[ ] Qualify for tender
[ ] Do not qualify — reasons: __________________
Template
Industrial Project Budget Worksheet
A simple total-project cost skeleton — capex, contingency, opex year one, and financing charges.
PROJECT BUDGET WORKSHEET — [PROJECT NAME]
CAPEX
- Land & site works
- Civil works & buildings
- Utilities (power, water, effluent, refrigerant)
- Process equipment
- Balance of plant
- Installation & commissioning
- Freight & duties
- Owner's costs (engineering, PM, legal)
CONTINGENCY
- Base contingency: __% of capex
- Escalation reserve
- Currency reserve (if applicable)
OPEX — YEAR 1
- Energy
- Consumables
- Labor
- Maintenance (contracts + spares)
- Insurance
- Overheads
FINANCING
- Down payment (equity)
- Debt principal (ECA / bank / lease)
- Interest during construction
- Fees and premiums
FUNDING SUMMARY
- Equity: __%
- Debt: __%
- Vendor financing: __%
- Grants / incentives (if any): __%
One cross-sector checklist to prepare a project for RFQ issuance, supplier discovery and financing evaluation. Works for cold-chain, poultry, aquaculture and seed/irrigation projects.
INDUSTRIAL PROJECT PROCUREMENT & FINANCING READINESS CHECKLIST
Global B2B Group — cross-sector readiness. Complete before issuing an RFQ or requesting financing.
1. PROJECT DEFINITION
[ ] Sector confirmed (cold-chain / poultry / aquaculture / seed & irrigation / other)
[ ] Site country and location confirmed
[ ] Project type: new build / expansion / retrofit
[ ] Business objective in one sentence
[ ] Target operational date
2. TECHNICAL SCOPE
[ ] Capacity / throughput target defined and quantified
[ ] Utilities identified (power, water, effluent, refrigerant, biosecurity)
[ ] Land and civil works status (owned / leased / to acquire)
[ ] Environmental and permit constraints understood
[ ] Engineering calculations documented (via specialist platform tools)
3. RFQ PREPARATION
[ ] Draft equipment list with technical specifications
[ ] Preferred delivery Incoterm (EXW / FOB / CIF / DAP)
[ ] Warranty, spare parts and service expectations
[ ] Language and documentation requirements
[ ] Acceptance criteria (FAT / SAT)
4. SUPPLIER DISCOVERY
[ ] Geographic preferences and exclusions
[ ] Certifications required (ISO, sector-specific)
[ ] Minimum reference projects required
[ ] Local service / spares presence required (Y/N)
5. FINANCING READINESS
[ ] Total project budget estimated (capex + contingency + first-year opex)
[ ] Equity contribution confirmed and evidenced
[ ] Preferred structure identified (loan / lease / ECA-backed buyer credit / vendor finance)
[ ] Company financials available (last 3 years, audited if possible)
[ ] Legal entity, ownership and KYC documents ready
[ ] Country risk and sanctions screening acceptable
[ ] Off-take, revenue or usage plan documented
6. DECISION GOVERNANCE
[ ] Decision-maker identified
[ ] Internal approval process mapped
[ ] Budget authority confirmed
[ ] Timeline for supplier selection agreed
7. NEXT STEP
[ ] Route to correct specialist platform (ColdMatch / HatchMatch / FishMatch / SeedMatch)
[ ] Publish structured RFQ
[ ] Invite qualified suppliers
[ ] Submit financing pre-qualification to Global B2B Group
Note: financing is subject to project eligibility, buyer profile, jurisdiction and lender criteria. Completion of this checklist does not guarantee approval; it materially improves speed and quality of evaluation.
Checklist
Industrial Project Planning Checklist
A concise pre-RFQ planning checklist covering business case, scope, site, permits, stakeholders and schedule — use before any supplier is contacted.
INDUSTRIAL PROJECT PLANNING CHECKLIST
Global B2B Group — use before any supplier is contacted. Works worldwide across industries.
1. BUSINESS CASE
[ ] Problem or opportunity stated in one paragraph
[ ] Expected output, revenue or cost saving quantified
[ ] Strategic fit approved by owner / board
[ ] Preliminary IRR / payback range acceptable
2. SCOPE & CAPACITY
[ ] Product mix and volumes defined
[ ] Capacity target (day / year) documented
[ ] Battery limits (in-scope vs out-of-scope) written down
[ ] Future expansion allowance decided
3. SITE & UTILITIES
[ ] Site country, region and address confirmed
[ ] Land tenure clear (owned / leased / to acquire)
[ ] Power, water, effluent, gas, refrigerant capacity checked
[ ] Access roads, port distance and logistics evaluated
[ ] Climate, seismic and flood constraints reviewed
4. PERMITS & COMPLIANCE
[ ] Zoning and land-use permission
[ ] Environmental impact / EIA route understood
[ ] Sector-specific licences identified (food safety, veterinary, seed, etc.)
[ ] Import / customs regime for equipment mapped
[ ] Sanctions and export-control screening completed
5. STAKEHOLDERS
[ ] Project sponsor and decision-maker named
[ ] Internal steering committee established
[ ] External advisors listed (engineering, legal, tax, financing)
[ ] Communication plan for local community / authorities
6. SCHEDULE
[ ] Target operational date fixed
[ ] Milestones: feasibility, FID, RFQ, award, delivery, commissioning
[ ] Long-lead equipment identified
[ ] Buffer for permits, shipping and commissioning
7. NEXT STEP
[ ] Move to RFQ preparation (see Industrial RFQ Template)
[ ] Run readiness check (see Procurement & Financing Readiness Checklist)
[ ] Route to specialist platform: ColdMatch / HatchMatch / FishMatch / SeedMatch
Checklist
Common Procurement Mistakes (and How to Avoid Them)
The recurring mistakes we see in $250K+ industrial tenders — from unclear scope to weak guarantees — with the fix for each.
COMMON INDUSTRIAL PROCUREMENT MISTAKES
Global B2B Group — cross-sector observations. Review before issuing any RFQ worldwide.
1. UNCLEAR SCOPE
Mistake: "Supply and install a cold room" — no capacity, temperature, product or standard.
Fix: Quantify throughput, product mix, temperature bands, standards, exclusions.
2. NO COMPARABLE RESPONSE FORMAT
Mistake: Each bidder answers in their own format.
Fix: Mandate a compliance table and priced BOQ in the RFQ itself.
3. PRICE-ONLY EVALUATION
Mistake: Award to lowest bid; ignore lifecycle cost and warranty terms.
Fix: Score technical, commercial and after-sales separately; combine with weights agreed up-front.
4. WEAK PERFORMANCE GUARANTEES
Mistake: Vague throughput or energy claims with no test method.
Fix: Define test conditions, measurement method, and financial remedies for shortfall.
5. NO WARRANTY / SPARES CLARITY
Mistake: 12-month warranty from shipment, no spares plan.
Fix: Warranty from acceptance; commissioning + 2-year operational spares priced separately.
6. IGNORING LOGISTICS & INCOTERMS
Mistake: Comparing EXW to CIF prices as if equal.
Fix: Fix a single Incoterm for the tender; require duties, freight and insurance to be shown.
7. SINGLE-SOURCE RISK
Mistake: Only one supplier shortlisted, no fallback.
Fix: Qualify at least three; keep a reserve bidder alive until contract signature.
8. NO FINANCIAL DUE DILIGENCE ON SUPPLIER
Mistake: Award to a supplier whose order book cannot absorb the project.
Fix: Review last 3 years of accounts and current order book vs capacity.
9. LATE FINANCING
Mistake: RFQ issued before financing structure decided.
Fix: Confirm equity, debt route and lender appetite before award — see Financing Readiness Checklist.
10. WEAK CONTRACT
Mistake: Purchase order used for a $2M turnkey scope.
Fix: Use a proper contract — payment tied to milestones, bonds, liquidated damages, dispute resolution.
Related resources
- Industrial RFQ Template
- Supplier Evaluation Form
- Industrial Project Procurement & Financing Readiness Checklist
Template
International Trade & Sourcing Resources
A working list of the standards, institutions and reference frames used in cross-border industrial procurement — Incoterms, ECAs, DFIs, standards bodies and trade-finance instruments.
INTERNATIONAL TRADE & SOURCING RESOURCES
Global B2B Group — vendor-neutral reference frame for cross-border industrial projects.
INCOTERMS (ICC — Incoterms 2020)
- EXW Ex Works — buyer takes over at seller's premises.
- FCA Free Carrier — seller delivers to named carrier.
- FOB Free On Board — sea/inland waterway, risk passes at ship's rail.
- CIF Cost, Insurance & Freight — seller pays freight + insurance to port.
- CIP Carriage & Insurance Paid — any mode, insurance included.
- DAP Delivered At Place — seller delivers, buyer clears customs.
- DDP Delivered Duty Paid — seller clears customs and pays duties.
EXPORT CREDIT AGENCIES (indicative)
- US EXIM (United States) - UKEF (United Kingdom) - Euler Hermes on behalf of Germany
- Bpifrance Assurance Export (France) - SACE (Italy) - CESCE (Spain) - Atradius DSB (Netherlands)
- EDC (Canada) - JBIC and NEXI (Japan) - K-EXIM and K-SURE (Korea) - Sinosure (China)
Use ECA cover to extend tenor, reduce buyer-country risk and mobilise commercial bank debt.
DEVELOPMENT FINANCE INSTITUTIONS (indicative)
- IFC (World Bank Group) - EBRD - EIB - AfDB - AIIB - IDB Invest - CDC/BII - Proparco - FMO - DEG - JICA
Typical use: project finance, blended finance, first-loss tranches, technical-assistance grants.
MULTILATERAL & TRADE
- WTO (rules) - WCO (customs) - UNCTAD (trade statistics) - ITC Trade Map (bilateral flows)
- OECD Arrangement on Officially Supported Export Credits (ECA tenor and pricing rules).
STANDARDS BODIES
- ISO (quality, environment, food safety, information security)
- IEC (electrical), IEEE (electrical/electronics), ASME (mechanical), API (oil & gas), AWS (welding)
- Codex Alimentarius (food) - OIE/WOAH (animal health) - ISPM (plant health)
Cite the specific edition in every RFQ.
TRADE FINANCE INSTRUMENTS
- Letter of Credit (LC, sight / usance / standby)
- Documentary Collection - Bank Payment Obligation
- Advance Payment Guarantee - Performance Bond - Warranty Bond
- Supply-chain finance - Factoring / forfaiting - Bill discounting.
COMPLIANCE SCREENING (baseline)
- OFAC SDN (US) - EU consolidated sanctions list - UK OFSI - UN Security Council list
- Dual-use export control (Wassenaar, EU 2021/821, US EAR)
- Anti-bribery: FCPA (US) - UK Bribery Act - OECD Anti-Bribery Convention.
RELATED RESOURCES ON THIS SITE
- Industrial RFQ Template
- Supplier Evaluation Form
- Industrial Project Budget Worksheet
- Industrial Project Planning Checklist
- Common Procurement Mistakes
- Financing overview: /financing
- Funding directory: /funding-directory
